Top Free Tools for Freelancers

Top Online Freelance Tools

Becoming a full-time freelance can be tough. Fortunately, there are many freelance tools online to help you transition successfully. With so many amazing free tools to choose from, it’s becoming extremely easy to start making money as a freelancer.

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Below is the list of top freelance tools to help you successfully manage your online  web business.

Best Project Management Software for Freelancers

Top Free Tools for Freelancers 1

Asana is a superb project management tool. I’ve been using it to collaborate with all my clients. It helps you organize your notes and files, keep in touch with members of your team and track project goals. But it also has many other cool features including Trello like project boards. I highly recommend it.

Price: Free & Paid.

Top Free Tools for Freelancers 2

ClickUp is a project management tool similar to Asana and includes a generous free plan and many great features, both beginner and advance users will love. ClickUp is fairly new, but probably the best project management tool for freelancers. ClickUp Review.

Price: Free & Paid plans.

trello for freelancers

Trello lets you work more collaboratively and get more done. Trello’s boards, lists, and cards enable you to organize and prioritize your project’s tasks.

Price: Free & Paid plans.


Hectic connects and centers every part of your freelance business, allowing you to control your workflow using a single app. Hectic helps you capture leads, track your earnings, manage your projects, schedule meetings, create proposals and send out invoices.

Price: Free Forever & Paid plans.

kosmo tool

Kosmo helps you automate your freelancing business. Including sending invoices, tracking time, managing projects and more. The free plan let’s you manage 2 clients and 2 project. 

Price: Free plan includes 2 clients & 2 projects. Paid plans.

freelancing indy

Indy helps you manage your freelance business. Send proposals, sign contracts, track billable hours, create invoices, and receive payments all in one place.

Price: Free & Paid plans.

meister task tool

Project management tool that uses boards to keep track of current projects.

Price: Free & Paid plans.

Top Project Management Software

Free Booking Tools

Calendly is a great scheduling automation platform for eliminating the back-and-forth emails to find the perfect time to setup and book appointments.

Simply email, text, or add your Calendly availability to your website – and watch prospects and recruits book high-value meetings with you.

Appointlet makes online scheduling simple, so you can stay focused at work. Because booking a time shouldn’t be difficult.

They offer a generous set of features on the free plan, so it might be all you need.

Collaboration Tools

skype logo

Skype has been around for a long time and for a good reason. It’s easy to setup and allows you to make easily communicate to all your clients. Skype allows you to send files, IM, call and do screen sharing with your clients. (Free. Paid for phone calls).

The popularity of Slack exploded in the last year and for a good reason. Slack is basically an instant messaging on steroids. It allows users to send files, create teams, set up channels dedicated to specific topics and much more. Slack makes all  grow your small business communications much easier to manage.

Bonus: The 18 best tools for online collaboration – This is a great list of online collaboration tools from creativebloq. The list includes popular apps, as well as some, that are lesser known.

Online Video Screen Recording Tools

Use video to get your point across. Leave comments with video, audio, screen and text. Everyone gets heard in ongoing, face-to-face conversations.

Record your screen and camera. Start recording your screen and camera easily. Works on any device using Loom’s desktop and mobile apps or Chrome extension.
Easily record your screen with our free screen recorder. You can capture any area of your screen for quick recordings with the option to add audio narration from your microphone and video from your webcam.
With Vidyard, you can record and send videos in just a few clicks. With Vidyard, you can quickly create videos and share them with your customers, teammates, and employees.

Online Meetings

  • Zoom – Great tool to use for conducting online meetings. Free account allows an unlimited number of meetings, but time is limited to 40 minutes per meeting. (Free and Paid)
  • – Free conferencing tool with lots of great features for conducting a video meeting.
  • Free Go To Meeting – GoToMeeting Free makes it easy to collaborate with up to 3 clients and colleagues around the corner or around the world using your Chrome browser.
  • Free Conference Call – Host or join free conference calls or meeting with other participants.
  • Google Meet – A video conferencing and online meeting platform developed by Google that’s well integrated with Gmail. It allows individuals and businesses to host virtual meetings, webinars, and collaborative sessions over the internet.

Time Tracking

  • Hubstaff – This is my favorite time tracking tool. It has tons of features and options. The features include time tracking with screenshots, reporting and automated payments. The best time tracking tool.  (Free and Paid).
  • Toggl – With Toggl you track time in real time. You never lose a minute of your billable time. If you forget to switch it on, then enter time later on. Organize your time by projects or tags, and mark it as “billable”. Many users will find free version sufficient. (Free and Paid).
  • Toptracker  – Another really superb free time tracker. This one is from Toptal. This tool takes timed screenshots which can be accessible to clients. You can use a desktop app or web timer to track time and generate reports to send to clients.
  • Paymo – Online project management app that helps deliver projects on budget and on time, by eliminating bottlenecks through accurate tracking and reporting. Paymo is free for up to 3 clients. (Free for 3 projects or less. Paid)
  • Timely – Simple time tracking software. Timely encourages you to fill in the hours you worked on a specific project.

Share Large Files

  • Drop Send – Dropsend has been around for a long time and for a good reason. They offer and easy way to send files up to 8GB in size.
  • Transfernow – Great tool to for share files to your clients. Send up to 4 GB of large files per transfer by generating a link or by email to more than 20 contacts!
  • Filemail – Filemail is quick and simple. Fill out an email form with your address and that of your recipient, compose your message, attach your file or files, and send your message. The free plan allows files as large as 30GB.
  • We Transfer – You can send up to 2GB large files as a free user.
  • pCloud Transfer – Send large files up to 5GB
    It’s 100% free, no registration required!
  • Filemail – Send large files – fast, easy & secure

Client Review Tools

Use these tools to get client feedback. Upload your graphics or screenshots and have clients add comments right on a project where feedback is needed.

  • MarkUp – Recently launched feedback tool that lets you collect feedback directly on your website pages, pdfs and even add comments to videos.
  • – Tool that allows clients to add comments anywhere on a project. Each added comment becomes a task to speed up the workflow! (Free plan allows a single screenshots, but multiple revisions)
  • Hightail – Hightail is another tools for freelancers that allow designer and clients collaborate on creative projects. Easily send and share large files and get feedback by clients online
  • InVision – InVision allows you to turn your designs into a functioning prototype. You can link pages, create interactions and have clients leave feedback on the designs you create. (Free for first project).
  • Mockflow – MockFlow is an online UX suite for designers that includes tools for wireframing, creating sitemaps, as well as number of other tasks for developing sites. (Free for first project.)

Free Tools for Freelance Writers

Use these tools to get client feedback. Upload your graphics or screenshots and have clients add comments right on a project where feedback is needed.

  • Grammarly – Grammarly helps you compose bold, clear, mistake-free writing. You can use desktop app, Chrome browser or online app.
  • Hemingway App – Hemingway App makes your writing bold and clear. The app highlights lengthy, complex sentences and common errors.

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